What Is Shared Space?
Why Should I Use Shared Box Space?
As an employee, if your affiliation with RPI ends completely, your Box @RPI account will be deleted, and as a student, when you graduate from RPI, your
Shared Box @RPI space is subject to the same Terms & Conditions as any other Box @RPI account.
How Do I Get Shared Box Space?
You will need the following information to complete the Shared Space Request Form:
- The account type (Department, Union Club, or Greek).
- The department & portfolio owning the request.
- A name for the shared Box space.
- A brief description of the use of the shared account.
- The ID's of the "requestor," and 2 "Co-Owners." - The requestor must be an RPI employee and can also be one of the "Co-owners." Each co-owner must be a current RPI employee or student.
How Do I Manage Shared Space?
You will need your own Box @RPI account, which you can sign up for using the tools described at http://dotcio.rpi.edu/box
Start setting up your sharing and file structure. You can do this from your Box @RPI account as the co-owner of the folder that shows up at the root of your folder structure.
How Do I Manage the Default Co-Owners Group For My Shared Space?
When a shared space request is processed, a default group of "co-owners" is created. Initially, this group contains the user(s) who were specified as "Co-owners" AND the Requestor of the Shared Space. This group cannot be deleted and membership must be managed using the Group Management Tool, found here: Group Management Tool
Co-owners and requesters are NOT required to be Box account holders when the request is made or processed.
Regardless of Box account status, Co-Owners will have access to the group management tool.
Requestors and Co-owners who are not signed up for a Box account will NOT appear in the Box interface as "Co-owners" until they sign up for a Box account. Once the user signs up for a Box account, they will automatically appear in the Co-Owner Group in the Box interface and be granted co-owner rights to the Shared Space.
Co-owners who leave the employment of RPI will automatically be removed from the Box "Co-Owner" group.
Box @RPI space
We recommend that you request removal of shared
Send a request to email@example.com the with the name of the shared space to be deleted or inactivated. The request for removal will be verified via email to the co-owners of the shared space root folders.
If you have any questions about the processes described above, please contact us at Boxfirstname.lastname@example.org or contact the VCC Help Desk at 518-276-7777