Obtaining IT Equipment
DotCIO provides services to assist departments with providing employees access to the right IT equipment to ensure they can be successful in their specific positions.
Steps You Can Take to Protect Your Information
Identity theft reporting information and resources can be found at www.identitytheft.gov. We strongly recommend that all individuals take the following steps to help protect against data and identity theft.
Multimedia Services Announces Mediasite Capture Now Available to Faculty, Staff
Multimedia Services is pleased to announce that Mediasite Capture is now available to staff and faculty through MyMediasite.
Capture allows recording of video through a browser without installing any additional software. On a laptop/desktop, Capture will record the display, video, or both, with or without audio; on an iPad, it will record only audio/video, not the display.
ChatGPT and AI Tools & Data Classification
It is crucial that ChatGPT and other generative AI tools are used with caution and do not put Rensselaer data at risk. Confidential and Internal Use data, as defined in the Information Classification policy, cannot be put into any of these tools unless a vetted contract is in place through procurement to ensure proper data security and privacy.
Additionally, all use cases should be consistent with the Cyber Citizenship Policy.
Securing Networked Printers
Connecting printers, copiers, and fax machines securely to Rensselaer's network is crucial to maintain the integrity, confidentiality, and availability of sensitive information. Implementing robust security measures helps mitigate potential risks associated with unauthorized access, data breaches, and network vulnerabilities.
Connecting to the Campus Network
Standards for network connectivity help to mitigate the various risks. This best practice outlines minimum standards for devices connecting to the campus network (additional requirements may apply to specific devices which have been identified as having increased risk due to network location, sensitivity of data stored/sent/received, or access to other systems):
Staff/Faculty - Working Remotely; Use of Personal Devices
The stance of the Information Security Office within DotCIO is that access to Rensselaer data and systems for business operations should only be through Rensselaer owned and managed devices with appropriate security controls and configurations. Please review the Information Classification Policy; by policy, personally-owned devices cannot not be used to store confidential data.
Automatic Captioning and Transcripts for All Mediasite Presentations Going Forward
Multimedia Services is pleased to announce that automated captioning is now provided for all video that is uploaded or recorded to Mediasite. Captioning will be provided by the AI captioning service Vidable; this will ensure that Rensselaer is in compliance with requirements stating that all offered video must be captioned for those who are deaf or hard of hearing. An article by Sonic Foundry discusses the benefits of the Vidable service for Mediasite.
New Feature available in Box - co-authoring in Microsoft 365 applications
Box is a cloud file sharing service that Rensselaer offers to all active students, faculty and staff.
Multimedia Services Posts Reminder Regarding Webex Events
Multimedia Services (MMS) would like to remind the Rensselaer community that Webex Events (classic) is being replaced with Webex Webinars on Saturday, April 1, 2023. Accessing Webex Events will display a banner with this reminder, and no new Events can be scheduled to take place after April 1. As a result, MMS highly recommends that all campus community members begin utilizing Webex Webinars as a preferred method now.
